Emailing is probably the activity we do the most on our computers. Even if you don't work on a computer during the day, you probably sit down in front of it to check your inbox at the end of the day. If the Mail app that comes with your Mac doesn't provide the features you need, you're in luck. There are dozens of great email apps in the Mac App Store. I've tested many of them and these are my favorites. Each one has a little something special that makes it unique.
Polymail
Feb 02, 2019 Open Outlook for Mac and click on the “Outlook” toolbar option. Click on “Preferences” from the menu to open the Preferences panel. Click “Sync Services” and then open the Sync Services window. Check the “Calendar” box in the Account panel, and then check “On My Computer” box in the Select the Accounts to Sync window. With the release of the Insider Fast version 16.11 (18013000), Outlook for Mac now supports OAuth for authentication for Google Accounts configured via IMAP. This feature will start rolling out slowly to our Insider Fast users. If you have a Google Account added via IMAP, you'll be asked to authenticate using the new workflow. Google Apps Sync for Microsoft Outlook is a plug-in for Microsoft Outlook 2007- 2016 that lets you import your current data from your NJIT Google account into Microsoft Outlook and keep using Outlook to access your Webmail by Google mail, contacts, and calendar. With Google Apps Sync, your email is stored both in Webmail by Google (in the cloud) and locally in Microsoft Outlook.
Download and install the GSMMO tool by Google to migrate email, contact, and calendar data from Microsoft® Outlook® profiles and PST files to G Suite. CompanionLink for Mac keeps Outlook for Mac contacts, calendars, tasks, and categories synchronized with either a Google account, smartphone, or tablet. You can choose your destination in the Settings menu of the software. Outlook for Mac sync with Google. Set up two-way sync between your Google account and Outlook for Mac.
Polymail for Mac has a fantastic interface with cute buttons everywhere so you don't have to think about what to do next. It actually looks like it belongs on a mobile device, except that you click the buttons instead of tapping them.
There is a fourth section that appears whenever you select an email, which displays all of the past correspondences you've had with that particular contact or group of contacts. It's great for quickly tracking down something you've talked about in the past.
You can set up new mail with a pre-made template, send calendar invites, get notifications when someone has read your email, and schedule an email to be sent at a later time.
You can also write or respond to emails with rich text formatting. So, if you want to change the font, add bold lettering, bullet point a section, or just slap an emoji in there, it's all available right from the toolbar at the top of your new email. The only thing it's missing is Touch Bar support, which would really make this app shine.
Polymail can be used for free, but you'll need to sign up for a subscription if you want all of the awesome features that make Polymail stand out, like read notifications, send later, and messaging templates. You can add these features for as low as $10 per month. If you are a heavy email user and these features entice you, give the free trial a run to see if it's worth your money.
If you want your computer email experience to look and feel more like a mobile experience, with big, easy-to-find action buttons, Polymail is the one for you.
Spark
Spark has this 'Smart Inbox' feature that separates mail into categories: Personal, Notifications, Newsletters, Pinned, and Seen. That is, any email that is from someone in your contacts or otherwise looks like a personal email will be filtered to the top of the inbox list. Below that, in a separate section, emails that look like alerts from companies you deal with, like your gas company or Amazon, that include some kind of alert or notification. Below that, you'll see a section called 'Newsletters' which is exactly that. Below that, there are emails you've flagged or tagged as important in some way. Lastly, emails you've seen, but haven't moved to another folder.
Spark also allows you to snooze an email and come back to take care of it at a later time. This is invaluable when you regularly get emails that you need to respond to but don't have time for until the end of the day. I use it all of the time.
It also has gesture-based actions for getting to inbox zero. You can swipe to the right or left to delete, archive, pin, or, mark an email as unread.
And it has Touch Bar support, which I love.
Spark is best for people that like to have their inbox organized before they go through and move emails to new folders, address them, or delete them entirely. If that sounds appealing to you, try Spark.
Kiwi for Gmail
If you have one or more Gmail accounts, you should consider switching to Kiwi. This all-in-one triumph brings the look and feel of Gmail for the web to the desktop in the form of an app. With the service's unique Focus Filtered Inbox, you can view your messages based on Date, Importance, Unread, Attachments, and Starred. In doing so, you can prioritize your emails in real-time.
Perhaps the best reason to use Kiwi for Gmail is its G Suite integration. Thanks to the app, you now get to experience Google Docs, Sheets, and Slides, as windowed desktop applications. Kiwi is available for Mac and Windows.
Postbox
New on our list for 2020, Postbox has been designed for professionals, but anyone with more than one email account should continue using it. Available for Mac and Windows, Postbox works with any IMAP or POP account, including Gmail, iCloud, Office 365, and more.
Postbox offers one of the fastest email search engines available, which is ideally suited when you need to find files, images, and other attachments. With the app's built-in Quick Bar, you can move a message, copy a message, switch folders, tag a message, Gmail label a message, or switch folders with just a few keystrokes.
Looking for more? Postbox comes with 24 (counting) themes, and much more.
Your favorite?
What's going to be your next email client for Mac?
Updated February 2020: Guide updated to reflect price changes and more.
macOS Catalina
Main
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If your organization uses a Google Apps account to handle email and you’re an Outlook 2013 user, it makes a lot of sense to configure that account to send and receive email through Microsoft’s email client.
That way, it’s much easier to never miss an important email and answer it the second it comes in.
Configuring Outlook 2013 to work with your Google Apps email account isn’t too difficult, as long as you follow the steps below exactly.
We use Google Apps here at Guiding Tech, so I’ll use my GT email account to show you how to do it.
Google Apps Email in Outlook 2013
Step 1: Start Outlook 2013 and click File in the top menu of Microsoft’s email client.
Step 2: Make sure Info is selected in the menu on the right side of your Outlook 2013 window (not the Options one you used when enabling the Auto Complete feature).
Step 3: Let’s start configuring your account. In order to start doing this, click the Add account button.
Step 4: I probably don’t need to mention this, but I will anyway: the next step requires you to have your Google Apps email account username and password close by. You’ll need them for it.
Set the configuration process to Manual setup or additional server types and then click the Next button.
Step 5: Select POP or IMAP in the window that comes up, then click Next to proceed to the next step.
Step 6: This is the fun part, the one where you fill in all the settings needed. Worry not, if you do it right, it’s the last time you’ll be required to go through it (at least for this email account).
Start by setting the email account to IMAP, under Server information, like I did in the screenshot you’re seeing below.
Step 7: Next, let’s proceed with the rest of the settings. Input your name and full email address first.
Then, under Incoming mail server, type imap.gmail.com and smtp.gmail.com under Outgoing mail server (SMTP).
Under User Name, type your full email address, then your password in the following field.
Step 8: Before you go on, click the More Settings button on the bottom right side of the window.
Step 9: A new window will appear. Click the Outgoing Server tab; then, tick My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.
Step 10: Switch to the Advanced tab.
Change the Incoming server port to 993 and the Outgoing server one to 465 or 587.
Then, set the encrypted connection type to SSL for IMAP and TLS for for SMTP, like I did below.
When you’re done with all that, click the OK button at the bottom of the window. You can also tweak the setting at the bottom of the window to suit your preferences.
Step 11: You’re back in the previous window; just click the Next button. Your settings will be applied and, if everything’s been set properly, they should work just fine.
Cool Tip: If sending the test message fails, try the other port mentioned above.Step 12: Click Finish and enjoy using your Google Apps account with Outlook 2013!
Let us know if you’ve got any tricks up your sleeve that relates to what we’ve talked about in this post.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Also See#google apps #Microsoft
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